The question of appropriate backup plans always comes up during planning consultations with Brides & Grooms. And although having the proper backup equipment in place is incredibly important at any assignment (wedding or otherwise), one thing that a lot of people don’t know about is the amount of backup responsibility that’s in place for the photographic image files once the wedding day is over. When it comes to effective backup of wedding and portrait originals, redundancy is the key. The more copies of your originals you have, the better off you are.
Here’s a typical backup scenario for me as soon as I walk in the door after a wedding:
- All media cards are out of the cameras, and are immediately copied onto not one, but two seperate hard drives attached to my computer. COPIES #1 AND #2
- All copied files are then uploaded to an online, “cloud” based online storage server. COPY #3
- Later in the week, a hard drive stored offsite in a secure safe is retrieved and another copy of all originals is made, and this drive is returned to its offsite storage location. COPY #4
So in addition to the original copy of everything that remains on the camera media cards until the next event, I have a total of two copies of every original image stored locally on my office computer hard drives, and a total of two copies of every original stored in two different locations offsite. Furthermore, depending on if the event timeline permits, I may copy everything to my laptop before I even leave the reception, that would be COPY #5, which stays in the car until I’ve completed steps 1 and 2 above (you never know, the house could catch fire before I have had time to duplicate everything inside).
It might sound like I’m a bit paranoid, but then again I have a professional responsibility to my clients to make sure that the original files from their sessions and events are securely protected. You can’t re-photograph a wedding, and even with portraits there’s no guarantee you’ll be able to re-create the perfect smile or perfect moment between a mother and daughter. Ideally, I wish the camera manufacturers would add the function to immediately create two copies of every image in the camera on two separate media cards. Currently this is only available in the most expensive camera body models.
I also apply this same process to edited image files, album designs, and proof galleries. So rather than ask a photographer what type of camera they use, or even how much backup camera equipment they will bring to your event, maybe consider asking about their image backup plans. Do you really want to trust your photographic investment to someone who does not do as much as they can to protect the original source images?